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These can be created automatically in Word if Quick Styles are used to format headings, subheadings, titles and captions. For a List of Tables, select Table instead. These instructions will only work if Quick Styles is used for formatting headings and subheadings.

Page Numbers Page numbers are used in all professional reports to improve ease of locating information within the document. As mentioned, general formatting for Engineering reports has no page number on the title page, roman numerals starting at i for tables of contents and figures, and Arabic numbers starting at 1 for the report body. Section specific formatting requires a few more steps.

These steps may have to be altered or omitted depending on specific formatting requirements. First, format document with section breaks: Add next page section breaks in the document between sections that will have different formatting.

Next, add page numbers: As described previously. To add Roman numerals to a section: Double click the header of the first page of the section to select it. In the window that opens, use the Number Format drop down menu to select Roman numerals.

Follow the same process for any subsequent sections to switch to any other numbering format. To remove number from title page: Select header on title page. This will leave the header blank on the first page only. To add text such as last name next to numbers: Double click the header and type next to the number. Changes to one header will appear on every page, regardless of section breaks, except for the first page if the Different First Page box is checked.

Equation Editor In engineering reports it is often useful to include equations that are relevant to the analysis. To insert equations easily into a document, use Equation Editor. Type your equation in the box that appears.

The following keyboard shortcuts are particularly useful for generating equations quickly in Word. References in IEEE It is often necessary for engineers to use information found online and in texts, which necessitates using citations. Citation management tools make this process more accurate and efficient.

While this tutorial only outlines the use of the Microsoft Word citation management tool, other tools such as Zotero, RefWorks, and Mendeley, are appropriate. It is important to be aware that no citation management tools are perfect. Whenever citations are generated using a citation management tool, they should be closely compared with the appropriate citation style guide to ensure they follow the correct format.

For example, when referencing in APA Style, all citations should be reviewed to ensure they follow the format described in the official Publication Manual of the American Psychological Association. Complete all manual changes after your reference list is complete.

In the Microsoft Word citation management tool, the Source Manager is used to cite material not written by the authors of the document. The Source Manager saves sources and can be used to generate references lists and add citations to text.

To use these functions, sources must be saved in the Source Manager. The style of citations can be selected in the Citations and Bibliography bar in the Styles drop down menu. Generally, APA format is used. A new window will come up. Select the type of source in the drop down menu and fill as much information into the manager as possible. Select OK to add to the current list of sources. Be mindful of how you are entering the information in the Source Manager.

Detailed instructions describing how to correctly enter information for the most common types of sources have been included below.

In the References tab under Citations and Bibliography select Insert Citation and double click the citation to place it. In text citations should always be placed at the end of a sentence before the period. Each sentence containing information published by another author should be cited.

It is not sufficient to cite the last sentence in a paragraph containing information from one source. This will automatically insert a list of References into the document. Ensure that the list that is generated is appropriately formatted and the list of numbers is properly aligned.

The following outlines, in detail, how to properly input information into the Microsoft Source Manager to ensure that citations are generated in proper APA format. In the Type of Source drop-down menu select Journal Article. To enter the author names: 1. Do NOT simply type the author names into the Author field. Instead, click Edit next to the Author field. Starting with the first author listed on the journal, type their first, middle, and last names into the appropriate fields.

Select Add. Repeat this process for all authors of the journal in order. Click OK. To enter the journal title: 1. Simple type the full journal title into the Title field. To enter the journal name: 1.

Instead, research the abbreviated journal name and type this into the Journal Name field. All journals have abbreviated names that can very easily be found online.

To enter the year, pages, volume, and issue: 1. Simply type the year, page range, volume, and issue into their respective fields. Ensure that the citation generated in your References section follows proper APA format.

Adjust if necessary. In the Type of Source drop-down menu select Book. Starting with the first author listed on the book, type their first, middle, and last names into the appropriate fields.

Repeat this process for all authors of the book in order. To enter the book title: 1. Simple type the full book title into the Title field.

To enter the year and city: 1. Simply type the year and city into their respective fields. Include the abbreviated name of the state or the country if not published in the USA following the city name and separated by a common. San Francisco, CA To enter the edition: 1. Select Show All Bibliography Fields. Type the edition of the book into the Edition field. To enter the publisher: 1. Do NOT type the full publisher name into the Publisher field.

Instead, research the abbreviated publisher name and type this into the Publisher field. Conventions for abbreviated publisher names can very easily be found online. Manually adjust your citation by italicizing the book title in your reference list to conform with IEEE format. Also, if a book edition was included, manually remove the unnecessary comma after the edition number, before the city name.

In the Type of Source drop-down menu select Book Section. To enter the chapter title: 1. Simple type the full chapter title into the Title field. Simple type the full book title into the Book Title field. Yes No. Sorry this didn't help. There hasn't been an official printed manual for Word for many years, but the Quick Start guide Desiree pointed you to will get you started.

Other Microsoft and third-party articles cover many other specific Word features, both in Word and in other versions. If you want a paper reference, there is usually a good selection of third-party guides search Amazon or your local bookstore , though my experience has been that, while they are a good introduction to Word's features especially new features in a given version , they rarely answer the esoteric questions I tend to have.

For that, this forum is a better bet. When it was written, most of the detailed information about Word was still in the built-in Help. Since then, Help has mainly been moved to the Web, making it difficult to find assistance when you are offline, but there is a huge amount of information available when you are online.

In my experience, you will have better results searching with Google than searching within Word using Bing. Choose where you want to search below Search Search the Community. This thread is locked. You can follow the question or vote as helpful, but you cannot reply to this thread. I have the same question Report abuse.